For SimplePractice + Google Workspace practices
Close payroll review with less scramble.
ClaraOps gives practice owners one place to review source status, exceptions, approvals, and handoff records before payroll is run elsewhere.
Quick answers
Direct answers for practice owners
What is ClaraOps?
ClaraOps is a payroll-readiness review layer for practice owners: it organizes source evidence, exceptions, approvals, workpapers, and handoff records before payroll decisions are final.
See the product workflowDoes ClaraOps replace my payroll provider?
No. ClaraOps does not run payroll, file payroll, move money, submit payroll taxes, or replace your payroll provider, accountant, attorney, HR advisor, or final owner review.
Review the boundariesHow does ClaraOps work with SimplePractice and Google Workspace?
ClaraOps works from practice-authorized SimplePractice exports and customer-controlled Google Workspace records, then keeps source status, exceptions, notes, and handoff context visible for review.
Check integrationsDoes ClaraOps help with compliance?
ClaraOps can make source-data limits, exception status, review decisions, and handoff records easier to see, but it does not provide legal, tax, HR, accounting, payroll-provider, or compliance advice.
Read compliance limitsWho is ClaraOps for?
ClaraOps is for therapy, behavioral-health, or similar service practices using SimplePractice and Google Workspace that want cleaner payroll-readiness review without handing final decisions to software.
Read the FAQBuyer questions
Answers before you start
What does ClaraOps do?
ClaraOps organizes payroll-readiness evidence, source status, exceptions, review notes, approval checkpoints, and handoff records so a practice owner can review payroll work before payroll is run elsewhere.
Walk through the productDoes ClaraOps replace payroll?
No. ClaraOps is not a payroll processor, tax filer, HR/legal/compliance advisor, or guarantee of payroll accuracy. It helps prepare and review the handoff; your payroll provider, accountant, advisor, or owner review remains responsible for final decisions.
Review the boundaryWhat do I upload?
After sign-in, ClaraOps expects practice-authorized, payroll-relevant source exports and review context such as SimplePractice reports, owner-approved adjustment notes, roster context, and handoff workpapers. Public pages collect only non-sensitive fit and contact details.
Use the setup checklistWhat should stay out of public forms or email?
No PHI, payroll files, employee SSNs, credentials, raw payroll rows, or sensitive compliance details belong in public forms or routine email. Keep sensitive material inside the reviewed, protected workflow after access is set up.
Read security boundariesHow long does setup take?
Setup depends on source readiness: confirm fit, review the checklist, gather the right exports and handoff notes, then work through the first owner-ready review. ClaraOps sets expectations for a careful rollout instead of promising instant automation.
Review setup expectationsWhat if SimplePractice exports are messy?
Messy exports are expected. ClaraOps can flag stale records, missing evidence, unusual pay, adjustment questions, and review blockers, but it cannot make incomplete source data correct without customer review.
See source-data guidanceWho reviews final payroll?
The practice owner, delegated operator, accountant, bookkeeper, payroll provider, or other authorized reviewer still reviews the final handoff. ClaraOps makes the evidence easier to inspect; it does not remove the decision-maker.
See approval checkpointsWhat happens after I sign in?
You move from public guidance into a protected company workspace, follow setup prompts, connect or upload approved source context, review exceptions, and prepare the first owner-ready payroll handoff before any payroll is run elsewhere.
Start or request accessWhat support exists?
Support helps with setup and workflow questions after the public pages answer fit, pricing, setup, and boundaries.
Review support optionsWho can access data?
Access belongs to authenticated company users, owner-approved delegated operators, and reviewed support paths. Public marketing pages never expose private payroll rows, PHI, credentials, employee SSNs, or customer artifacts.
See access postureHow do export, deletion, and retention requests work?
Export, deletion, and retention requests are reviewed account workflows, not public-form promises. ClaraOps avoids unreviewed instant purge or legal commitments on public pages and routes data requests through the protected account/support process.
Read privacy postureFind the messy parts early
Surface stale exports, missing evidence, unusual pay, and open review questions before the payroll deadline.
Review from one workspace
Bring source status, exception notes, adjustments, approvals, and handoff context into a repeatable owner-review path.
Hand off with a trail
Prepare cleaner records for the owner, bookkeeper, accountant, payroll provider, or internal operator who closes the loop.
Keep sensitive records private
Public pages explain the workflow; practice-specific payroll evidence stays inside authenticated company routes.
Proof without testimonials
Privacy-safe proof strategy
No approved testimonials yet does not mean no proof. ClaraOps can show non-testimonial proof through transparent artifacts, operator context, and clearly labeled examples instead of borrowing trust from fake customers.
Synthetic screenshots labeled illustrative
Show payroll-readiness states such as source review, exception queues, owner approval, and export preparation with explicit labels that the screenshots are illustrative and not customer data.
Sample workpapers with fake-but-realistic rows
Use sample payroll calculation support, exception lists, source-backed workpapers, and audit-friendly operating records that demonstrate shape and rigor without production payroll rows.
Founder/operator credibility
Explain the operational problem ClaraOps was built to solve: owner review pressure, scattered SimplePractice exports, Google Workspace handoff context, and repeatable close discipline.
Setup and review path
Set credible expectations for fit confirmation, source authorization, first sample review, first owner-ready close, and follow-up support rather than promising instant automation.
Security posture
Link privacy, security, protected-route boundaries, tenant-scoped access, and public-data limits without claiming external partner, SOC 2, HIPAA, or certification status.
Anonymized operational examples
Describe realistic exception patterns, stale-source blockers, review notes, and handoff decisions in anonymized language that avoids PHI, employee identifiers, and payroll source output.
The proof strategy uses transparent, privacy-safe evidence: no fake customers, logos, certifications, or testimonials; no PHI; no payroll source output; no production customer artifacts; and no claim that ClaraOps performs payroll, files taxes, offers compliance guarantees, or replaces final owner review.
Proof you can review
Buyer-safe examples for evaluating ClaraOps
These examples explain what ClaraOps can show publicly today, what is intentionally held back, and how proof stays useful without exposing private practice, payroll, or customer details.
Anonymized workflow example
Available example
Anonymized workflow example
Reviewed example patterns can explain source freshness, exception queues, owner-review checkpoints, and handoff records without private rows.
Use redacted or synthetic workflow examples that describe the review path, not a production customer file.
- What this example shows
- Shows the review path without using customer files.
- Privacy boundary
- Only anonymized workflow patterns are shown here; no PHI, payroll source output, or private customer files are included.
Founder context
Available example
ClaraOps story from the founder
A short operator note can explain why ClaraOps exists without implying a customer endorsement.
The note focuses on repeatable payroll-readiness pressure, source handoffs, and clearer owner decisions.
- What this example shows
- Explains the operating problem without implying a customer endorsement.
- Privacy boundary
- Founder/operator context is shown only when it avoids customer claims, guarantees, and professional-advice promises.
Careful rollout path
Available example
Timeline for a careful rollout
Rollout copy can set expectations for fit confirmation, source authorization, sample review, and the first owner-ready close.
The timeline is framed as a careful review path rather than instant automation.
- What this example shows
- Sets practical setup expectations without promising instant automation.
- Privacy boundary
- Timeline language covers setup, authorization, review, handoff, and support expectations without promising an instant go-live.
Illustrated workflow
Available example
Illustrated workflow preview
Screenshots and illustrations must stay synthetic or sanitized and clearly label the state they show.
Current previews cover source review, calculation review, owner approval, and export readiness using safe example states.
- What this example shows
- Uses illustrative workflow states rather than private customer records.
- Privacy boundary
- Only illustrative workflow states are shown here; private screenshots and customer files stay out of public examples.
Customer story
Coming later
Customer stories
Customer quotes are not part of the current public proof set.
Customer stories will appear only with clear customer permission.
Security and privacy posture
Available example
Security and privacy posture
Security notes can point buyers to the current privacy, security, support-consent, and public-data-boundary material.
Use buyer-safe security posture language without certification, SLA, partner, or compliance-guarantee claims.
- What this example shows
- Summarizes the public security and privacy posture without certification claims.
- Privacy boundary
- Trust copy covers access control, encryption posture, support access, exports, backups, and current limitations.
Sample packet
Available example
Sample packet
Sample packet copy can show the synthetic payroll-readiness packet and workpaper shape.
The visible sample remains illustrative and uses fake practice names, fake totals, and synthetic exception examples only.
- What this example shows
- Uses an illustrative packet with fake practice details.
- Privacy boundary
- The sample packet uses fake Bright Harbor Therapy data and excludes customer files, payroll source rows, PHI, SSNs, and credentials.
Examples stay limited to buyer-safe workflow descriptions. ClaraOps does not use fake testimonials, customer logos, certification claims, legal/compliance advice, payroll guarantees, or production-data examples.
Draft / noindex until approved
Anonymized case-study template
Use this container to prepare the first real or anonymized ClaraOps story without leaking sensitive practice, payroll, employee, patient, client, source-system, or credential-derived facts.
Problem to solve
Describe the operational payroll-review pain in buyer-safe terms, such as scattered source records, unclear exception status, or stressful owner handoff. Do not name a real practice, staff member, patient, client, payroll file, or source row unless a future consent record explicitly approves it.
Process used
Summarize the ClaraOps review path at a high level: source authorization, payroll-readiness review, exception queue, owner checkpoint, and handoff record. Keep implementation secrets, internal URLs, storage paths, and protected-app screenshots out of the story.
Outcome categories
Use categories such as cleaner exception visibility, calmer owner review, better handoff records, or fewer end-of-period surprises. Avoid exact payroll amounts, revenue, utilization, churn, capacity, before/after metric, or guarantee language unless the claim is fully supported and customer-approved.
Caveats and limits
State what ClaraOps did not do: it did not run payroll, file payroll taxes, provide legal, tax, accounting, HR, or compliance advice, guarantee compliance, or replace owner/payroll-provider/accountant review.
What stayed under owner control
Name the decisions that remain with the practice owner or authorized operator: final payroll review, source-data correction, professional-advice escalation, payroll-provider handoff, consent approval, and whether any public story may publish.
Buyer-safe CTA
Close with a self-service readiness check or sample-workflow CTA, not a claim that ClaraOps will automate payroll, guarantee an outcome, or publish customer proof before approval.
Review payroll-readiness setup
The CTA invites a buyer-safe conversation only; it does not collect PHI, payroll files, employee SSNs, sensitive compliance details, or customer proof.
Review payroll-readiness setupNo real customer story, customer identifier, quote, payroll amount, PHI, employee identifier, patient detail, source row, screenshot, logo, or before/after metric belongs in public copy unless the customer has clearly approved it.