Product
One review workspace from source files to owner signoff.
Track the payroll close from source assembly through exception review, approval, and handoff without burying the work in spreadsheets.
Quick answers
Direct answers for practice owners
What is ClaraOps?
ClaraOps is a payroll-readiness review layer for practice owners: it organizes source evidence, exceptions, approvals, workpapers, and handoff records before payroll decisions are final.
See the product workflowDoes ClaraOps replace my payroll provider?
No. ClaraOps does not run payroll, file payroll, move money, submit payroll taxes, or replace your payroll provider, accountant, attorney, HR advisor, or final owner review.
Review the boundariesHow does ClaraOps work with SimplePractice and Google Workspace?
ClaraOps works from practice-authorized SimplePractice exports and customer-controlled Google Workspace records, then keeps source status, exceptions, notes, and handoff context visible for review.
Check integrationsDoes ClaraOps help with compliance?
ClaraOps can make source-data limits, exception status, review decisions, and handoff records easier to see, but it does not provide legal, tax, HR, accounting, payroll-provider, or compliance advice.
Read compliance limitsWho is ClaraOps for?
ClaraOps is for therapy, behavioral-health, or similar service practices using SimplePractice and Google Workspace that want cleaner payroll-readiness review without handing final decisions to software.
Read the FAQBuyer questions
Answers before you start
What does ClaraOps do?
ClaraOps organizes payroll-readiness evidence, source status, exceptions, review notes, approval checkpoints, and handoff records so a practice owner can review payroll work before payroll is run elsewhere.
Walk through the productDoes ClaraOps replace payroll?
No. ClaraOps is not a payroll processor, tax filer, HR/legal/compliance advisor, or guarantee of payroll accuracy. It helps prepare and review the handoff; your payroll provider, accountant, advisor, or owner review remains responsible for final decisions.
Review the boundaryWho reviews final payroll?
The practice owner, delegated operator, accountant, bookkeeper, payroll provider, or other authorized reviewer still reviews the final handoff. ClaraOps makes the evidence easier to inspect; it does not remove the decision-maker.
See approval checkpointsWhat happens after I sign in?
You move from public guidance into a protected company workspace, follow setup prompts, connect or upload approved source context, review exceptions, and prepare the first owner-ready payroll handoff before any payroll is run elsewhere.
Start or request accessSource-backed workpapers
Keep source status, missing evidence, adjustment notes, and export readiness tied to the review record.
Exception-first workflow
Prioritize stale material, unusual pay, and open employee questions before handoff is treated as ready.
Owner review stays central
ClaraOps organizes the evidence trail so the authorized reviewer can make the final decision with less ambiguity.
Payroll period assembly
Start each pay period by collecting the approved practice context, source status, employee roster, and review window so the operator can see what belongs in this close.
Source review
Check SimplePractice exports, Google Workspace handoff files, and prior review notes for freshness, missing evidence, and source gaps before calculation work begins.
Calculation workspace
Organize payroll calculation support, adjustments, and review math in one place so the owner can inspect totals instead of relying on a fragile spreadsheet trail.
Exception queue
Separate stale source material, unusual pay, missing records, and unresolved employee questions into a visible queue with owners and next actions.
Approval checkpoint
Keep final owner or delegated-operator approval explicit before any payroll provider handoff. ClaraOps supports review; it does not remove the decision-maker.
Export and handoff
Prepare clear handoff records for the accountant, bookkeeper, payroll provider, or internal operator without claiming ClaraOps processes payroll or files taxes.
Evidence record
Preserve audit-friendly operating records that show source status, review decisions, exceptions, approvals, and export readiness without exposing private payroll rows publicly.
Synthetic / sanitized example
Synthetic workflow walkthrough
A practice owner can review the public product flow without booking a demo: each example below uses fake states and redacted-style labels to show how ClaraOps organizes payroll-readiness work before payroll is run elsewhere.
Screen and section walkthrough
The public workflow names the sections a buyer would see in the protected app: source review, calculation support, exception queue, approval checkpoint, and evidence record.
Synthetic card: “Source review complete → calculation review needed → owner approval pending → export package prepared.”Sample exception list
The walkthrough shows how a reviewer would work through missing session note, duplicate visit, bonus note, and rate mismatch examples before final review.
Synthetic exception examples only; no real clinician, client, employee, payroll row, SSN, or customer artifact is shown.Review checklist
The buyer can see the owner review checklist: confirm source freshness, inspect adjustments, resolve exceptions, attach a close note, and approve the handoff record.
Owner review stays required; ClaraOps organizes evidence and does not run payroll or replace final owner review.Public product proof is synthetic and sanitized. It explains the workflow shape only; ClaraOps does not run payroll, file taxes, provide legal/tax/HR advice, expose private payroll rows, or replace final owner review.
Illustrative screenshots only