Integrations

Built around the systems practices already use.

ClaraOps is designed around practice operations that commonly involve SimplePractice exports, Google Workspace files, and owner review workflows.

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Quick answers

Direct answers for practice owners

What is ClaraOps?

ClaraOps is a payroll-readiness review layer for practice owners: it organizes source evidence, exceptions, approvals, workpapers, and handoff records before payroll decisions are final.

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Does ClaraOps replace my payroll provider?

No. ClaraOps does not run payroll, file payroll, move money, submit payroll taxes, or replace your payroll provider, accountant, attorney, HR advisor, or final owner review.

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How does ClaraOps work with SimplePractice and Google Workspace?

ClaraOps works from practice-authorized SimplePractice exports and customer-controlled Google Workspace records, then keeps source status, exceptions, notes, and handoff context visible for review.

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Does ClaraOps help with compliance?

ClaraOps can make source-data limits, exception status, review decisions, and handoff records easier to see, but it does not provide legal, tax, HR, accounting, payroll-provider, or compliance advice.

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Who is ClaraOps for?

ClaraOps is for therapy, behavioral-health, or similar service practices using SimplePractice and Google Workspace that want cleaner payroll-readiness review without handing final decisions to software.

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SimplePractice evidence

Use exported scheduling and practice evidence as source material when the practice authorizes it, then keep import status, review blockers, and handoff readiness visible.

Google Workspace context

Organize supporting files and review context from approved Workspace files or folders without making public claims about private records.

No partner shortcut

Public copy avoids official partnership or certification claims unless separately approved, and it keeps user-controlled actions separate from ClaraOps processing.

What the practice controls

The practice controls authorized exports, folder access, reviewer decisions, export destinations, and whether a handoff is sent outside ClaraOps.

Source: Practice-authorized SimplePractice export

SimplePractice export flow

ImportThe practice exports scheduling, appointment, and payroll-adjacent evidence from SimplePractice and chooses what to provide to ClaraOps.
ClaraOps import and source reviewClaraOps organizes the supplied file into source status, roster context, payroll calculation support, and missing-evidence checks.
Exception and freshness reviewA human reviewer sees stale exports, missing records, unusual pay questions, and unresolved employee context before handoff.
Owner-controlled payroll handoffClaraOps prepares buyer-safe review records, private workpapers, and handoff notes after the authorized reviewer decides the evidence is ready.

Review point: Owner or delegated-operator review stays before final payroll handoff; exceptions remain visible instead of being auto-cleared.
Export / report behavior: Reports and workpapers summarize reviewed evidence and blockers; they do not submit payroll or file taxes.
User-controlled actions: The practice controls which SimplePractice exports are provided, when they are refreshed, who reviews them, and whether the final handoff is used outside ClaraOps.
Boundary: ClaraOps does not scrape SimplePractice, bypass source permissions, claim an official SimplePractice API partnership, or guarantee source accuracy.

Source: Practice-controlled Google Drive folder or Workspace file

Google Workspace handoff flow

ImportThe practice authorizes or provides specific Google Workspace files, folder context, or handoff notes needed for payroll-readiness review.
Redacted handoff/workpaper contextClaraOps connects approved file context to source status, review notes, and export records without making public claims about private records.
Review notes and export packageA human reviewer checks whether supporting files are current, whether notes resolve exceptions, and whether a handoff package is ready.
User-controlled Drive destinationWhen a reviewed export is prepared, the practice controls the destination and whether it is shared with an accountant, bookkeeper, payroll provider, or internal operator.

Review point: Google context supports source review and handoff records; it does not remove the owner approval checkpoint.
Export / report behavior: Exports and reports are prepared for user-controlled destinations and stay inside the secure company workspace until a user takes action.
User-controlled actions: The practice controls folder access, file selection, reviewer decisions, export destinations, and whether a handoff is sent outside ClaraOps.
Boundary: ClaraOps does not read arbitrary Google Drive files, claim Google official partner status, send exports without user action, or expose private Workspace records on public pages.

Best fit

SimplePractice and Google Workspace fit overview

Best fit: SimplePractice plus Google Workspace practices that can provide authorized exports, controlled file context, and a named owner or delegated operator for payroll-readiness review.

Data categories ClaraOps expects

Appointment/session exportsScheduling, appointment, visit, attendance, and payroll-adjacent activity exports supplied by the practice from SimplePractice.
Employee and clinician roster contextClinician names, roles, capacity assumptions, employment status, pay-period scope, and reviewer notes needed to interpret source records.
Payroll-adjacent reports and adjustmentsPractice-provided reports, review adjustments, exception notes, and owner decisions used to prepare payroll-ready workpapers.
Google Drive workpapers and handoff notesCustomer-controlled Workspace files, folders, notes, and export destinations that support review evidence and handoff records.

Setup requirements

Practice-authorized exports or approved importsThe practice supplies or authorizes specific SimplePractice exports; ClaraOps does not scrape or bypass source permissions.
A Google Workspace folder or file path the practice controlsWorkspace context stays limited to approved folders, files, or user-selected destinations instead of arbitrary Drive access.
Named owner or delegated operator for review decisionsA human reviewer remains responsible for source freshness, exception handling, approval, and whether a handoff leaves ClaraOps.

Read/write posture

Read from approved source material onlyClaraOps works from practice-authorized exports, approved imports, and customer-controlled Workspace context.
Write only review records, workpapers, and user-controlled handoff/export destinationsClaraOps prepares source status, exception records, workpapers, and exports for user-controlled review paths; it does not write back to SimplePractice or run payroll automatically.

No partnership claim: ClaraOps is not an official SimplePractice, Google, or Google Workspace partner or certification program; this page explains compatibility assumptions and buyer fit only.